Office Administrative Assistant

Protech Automotive Solutions is looking for highly talented, dedicated and quality-focused teammates to provide top tier service to our customers.
 

Job Summary

Our team is looking for a self-motivated Office Assistant to organize and run the daily administrative operations of the Company. This will require an individual able to undertake a variety of office support tasks and work diligently under pressure. This position will also require a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Role and Responsibilities

• Greet and direct visitors in a Professional Manner
• Process, sort, and route all incoming/outgoing mail in a timely manner including retrieving mail from Caliber CSCS
• Manage conference and training room calendars
• Coordinate and schedule meetings and appointments
• Monitor and manage office supply inventory and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Ensure the lobby, office, training/conference rooms and lunch areas remain clean and fully stocked daily
• Cater lunch and/or organize any special events as required
• Order name tags and business cards as needed
• Assist teammates with travel logistics and expense reporting as needed
• Create and update records as required ensuring accuracy and validity of information
• Assist other departments as needed
• Maintain Building security program-assign key cards, call for maintenance, etc. 
• Daily deposit
• Scan AP statements into shared drive
• Other administrative duties as assigned
• Support onboarding process with welcome calls and quality calls, partnering with the talent acquisition leader

Qualifications and Education Requirements

• High school diploma or GED
• Minimum 2 to 4 years of relevant experience in an administrative or clerical role
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
• Maintain a well-groomed, professional appearance
• Ability to lift and carry objects weighing up to 25lbs